6th Grade - Formatting And Design

Research and Technology
Formatting and design
Compose documents with appropriate formatting by using word-processing skills and principles of design (e.g., margins, tabs, spacing, columns, page orientation).
Use a word processing program to create and format a document.

Sample Problems


What is a word-processing program? (computer program for typing/creating documents)


What is formatting? (The physical layout of a document)


What is a margin? (the edge of a page)


What is the tab function? (skips a set horizontal distance)


How do you change the line spacing in a document? (In Microsoft Word, go to Format/Paragraph/Line Spacing or use the Formatting Palette)


What is a column? (vertical spaces in a table or on a page)


What is the “orientation” of a page? (the layout position of a page: either vertical [“portait”] or horizonal [“landscape’])

Learning Tips


Open Microsoft Word on your computer by clicking on the “W” icon or selecting from the list of programs in the Start menu.


From the Format menu, choose “document” and create 1” margins on the right and left of the page; top and bottom margins should be 0.9”.


From the File menu, choose “Page Setup” and choose a landscape orientation (will print lengthwise on the page.)


From the Format menu, choose Font and select Arial 16 pt.


From the Format menu, choose Paragraph: Line Spacing: Double.


Print today’s date on the first line, then press Tab twice and print your name.

Press “Enter” twice, then type FORMATTING TEST in all caps.

Press “Enter” three times, then type MY GRADE: A+

Extra Help Problems


Make flashcards to learn the following 28 word processing terms (from http://www.quia.com/jg/833983list.html), then take the quiz at http://www.quia.com/jg/833983.html.

Alignment: Positioning of lines in a text or a paragraph: on the left, on the right, centered or justified (aligned to the right and left).

Bold: A style of text that makes a letter or word darker and thicker to stand out in a document.

Copy: To make an exact copy of information in your document, so you can place in order to duplicate it in a new location.

Cursor: The blinking line, box, or arrow on the computer screen, The cursor marks your position on the screen, showing you where any new text you type will appear, or where to click to activate a program.

Delete: A key used to erase characters.

Desktop publishing: Using features of word processing/DTP software to format and produce documents, letters, reports, flyers, and newsletters with graphics.

Edit: To make changes in a document or presentation.

Enter: The key used to begin a new line in a word processor, or to enter information into a spreadsheet. It is the same as clicking OK in a dialog box.

Font: The shape and style of text.

Graphic: Images/pictures created, edited, and/or published using a computer.

Highlight/select: To choose part of a document by clicking and dragging over it with the mouse to highlight text.

Home row: Keys on keyboard with fingers of the left hand are on A-S-D-F and fingers on the right hand are on J-K-L-;

Indent: To set the first line of a paragraph in from the margin in a word processing document.

Landscape: The page setup that permits a document to be printed in a horizontal position.

Line spacing: The span between lines of text. (Reports are typically double-spaced. Business letters have single-spaced paragraphs with double space between paragraphs).

Numeric keypad: The portion of a keyboard, set up like an adding machine or calculator used to enter numbers quickly into the computer.

Page setup: The term in reference to the way a document is formatted to print.

Paste: To insert the last information that was cut or copied into a document. Cut and paste can be used to move information within or between documents.

Portrait: The default page setup that prints the document vertically.

Print: To put what is on the computer screen on paper. It creates a paper copy of the document created on the computer.

Retrieve: Open a saved docment.

Save: To store information on a floppy disk, hard drive, flash drive, or CD for later use. (Work should be saved often, every 5 or 10 minutes, to make sure your latest changes are safely recorded.

Save as: To save a document with a new name.

Text: The written or printed material, which forms the main body of a document or file.

Thesaurus: A feature in most word processors that suggests synonyms for a chosen word.

Word processing: Using keyboarding skills to produce documents such as letters, reports, manuals, and newsletters.

Word wrap: This occurs when you get to the end of a line and you continue typing, the text will automatically move to the next line.

WYSIWYG: WYSIWYG is an acronym for "What You See Is What You Get" and is pronounced "wizzy wig." WYSIWYG simply means that the text and graphics shown on your screen exactly match your printouts.

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